Making informed decisions on the best way to run your school’s HR and Payroll departments

Contemplating a move to the cloud can be somewhat cloaked in mystery. With schools, there is the feeling of not only needing to be in control of data, information, files, backed up by a trusted staff member, but also to know where it is, in on-site hardware, and who has access to it. Yet today, just about everything we do digitally in other walks of life enjoys the power of being in the cloud, ensuring security, scalability, anytime anywhere access and all the other attributes it brings. As providers to independent schools we continually look to what is happening in the world of technology, mindful of the unique requirements of our sector.

One of our latest offerings is Cloud HR & Payroll, built to increase the independent school’s efficiency, accuracy, and compliance, whilst ensuring of course that all employees are paid the right amount, at the right time.

This solution provides powerful functionality to attract, screen, onboard and manage staff, and meet the complex challenges of HR management in independent schools of every type and size.

Fully flexible solution

Cloud HR & Payroll works with passFINANCE, our Cloud Finance software, or can function as a standalone product. It ensures you are always compliant, makes reporting and statutory returns easy, and protects all data with high security and automated backups. Also, it is of course Teachers’ Pension accredited and HMRC recognised software.

And, as to be expected it has the cloud-based flexibility so the HR and Payroll system can be accessed anytime, anywhere and on any device with internet access, for easily obtainable data, a massive benefit that already has been demonstrated over the past few months with so many staff working from home.

Cloud HR and Payroll brings together a wealth of benefits to help run an efficient and compliant HR and Payroll department, but this system also allows you to offer much more to your staff, encouraging self-service to download payslips, amend their personal data, book annual leave and log their expenses, all from their desktop or mobile device, at a time and place when convenient to them.

Here at WCBS, we have been able to implement the solution in our own HR department. This has already saved us a lot of time, making us much more efficient. We can go to one source for all HR information and are able to selectively share key information with line managers, and in the current climate we can all access the system from home.

Some points worth considering are:

Centralised employee records

  • Store all your employee records and documents, including letters, contracts and checks, in a single central record

Simplified people management

  • Easily manage leave, sickness, expenses, timesheets and training either centrally or via mobile enabled self-service

Improved staff recruitment

  • Review applications, shortlist candidates, book interviews and make offers direct from your HR system to streamline recruitment processes

Increased accuracy of reporting

  • Reports can be scheduled and automatically emailed to specified people, and bespoke dashboards support specific reporting requirements

Utilising employee self-service

  • Staff download payslips, amend personal data, book annual leave, log their expenses.

Finally, there is another, valuable point to consider and that is the possible savings of £15,000. This is the amount we have seen one prospective customer could save by switching from outsourced payroll to Cloud HR & Payroll.

If you would like to know more about how the Cloud HR & Payroll solution can support your school, email information@wcbs.co.uk or call +44 (0)1458 833 344.