As independent schools navigate an increasingly complex financial landscape, there’s never been a more critical time to adopt a commercially minded approach.

Rising operational costs, the need for enhanced facilities, and, most pressingly, the new VAT implications all bring a need to think beyond traditional income models. Schools that embrace strategies to diversify their revenue streams can build greater resilience and stability, ensuring they can continue to offer exceptional educational experiences without over-relying on fee increases.

At WCBS, we believe in partnering with schools to provide the tools, insights, and support that enable a commercial mindset and strengthen financial sustainability. From managing VAT implications to exploring alternative income sources, our solutions are designed to help schools thrive in this new financial era.

Responding to VAT and Financial Sustainability

With VAT on school fees and other services adding financial strain for schools and families, diversification becomes essential. Schools need to explore additional revenue streams that don’t compromise on quality. We know the challenges are significant, and with that in mind, WCBS solutions help schools adopt a flexible, commercial approach to managing both fee and non-fee income in response to these VAT changes.

Simplifying Payment Processes

HUBpay allows Independent schools to open up new income streams that not only support financial stability but also improve the financial experience for families. Flexible payment options benefit both parents and schools, creating a reliable cash flow that supports operational stability.

Simplifying Payment Processes

By offering HUBpay as our preferred payments provider, WCBS supports schools in providing flexible, secure payment options for parents and guardians, making it easier for them to pay for school activities, merchandise, trips, and more.

HUBpay allows Independent schools to open up new income streams that not only support financial stability but also improve the financial experience for families. Flexible payment options benefit both parents and schools, creating a reliable cash flow that supports operational stability.

Managing Non-Fee Income with Ease

The passFINANCE Sales Ledger Module supports schools in managing revenue from non-fee activities, such as facility hire. Many schools already have valuable assets—such as sports fields, auditoriums, and meeting spaces—that, when rented out, can contribute to the school’s financial health. By streamlining the production of invoices, credit control, and transaction tracking, passFINANCE helps schools make the most of their resources, keeping standards high without leaning heavily on tuition fees. Reach out about the Sales Ledger module today.

Harnessing Admissions Data to Drive Enrolment

WCBS’s HUBadmissions tool leverages admissions data to enhance pupil roll numbers, which directly supports revenue. The platform enables schools to identify which marketing channels deliver the best outcomes, allowing schools to direct resources to the most effective channels and reduce spend on those that underperform. For schools interested in seeing the value first-hand, WCBS offers a two-week free trial of HUBadmissions to explore its potential in a risk-free environment. Get your free trial.

HUBadmissions screen

Bringing 40 Years of Knowledge to Independent Schools

With four decades of experience working exclusively with independent schools, WCBS brings deep sector knowledge to the table. Our UK-based support team, backed by our in-house finance specialists, is dedicated to understanding each school’s unique needs and helping schools navigate evolving financial and regulatory landscapes. As regulations change, we continuously adapt our tools to ensure schools have the support they need in an ever-shifting environment.

Join Our March 5th User Conference

For schools seeking guidance on the complexities of VAT, WCBS will host a user conference on 5th March, where our team will offer practical support on preparing for your first VAT return. John Murphie, COO of the ISBA, will also deliver a headline session on VAT, providing insights and strategies for managing this new requirement. The event offers a chance to learn directly from experts in the field and connect with other school leaders facing similar challenges. Register to attend.

Building a Financially Sustainable Future for Schools

As schools navigate these challenging times, it’s essential to have access to thoughtful, flexible financial solutions that support long-term health and stability. By adopting WCBS’s HUBpay, HUBadmissions, and passFINANCE Sales Ledger, schools are empowered to generate additional income, increase enrolment, and make effective use of their resources. WCBS is here to support schools in building sustainable, resilient financial futures while adapting to VAT and other evolving needs.

Explore how WCBS can support your school’s financial sustainability today.